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Fitness studios industry

AI operations for gyms and fitness, yoga and pilates studios

Reply to every new lead, book trial classes and tours, answer schedule and membership questions, and send payment-failure reminders, renewal reminders and the win-back messages you approve. Your staff keep cancellations, refunds, every health question and all training advice.

Start with the $49 auditSee AI Operations

Each price below is the starting price for one system. No system gives training or health advice or cancels a membership.

Fitness studios operating stack
4 systemsfrom the first enquiry to the renewal reminder
Leads and trial classes
AI SDR
Schedule and membership calls
AI receptionist
Payments, renewals and win-back
onboarding
Weekly view
reporting

The page connects current AIGROW offers. It does not assume that every team needs the complete stack.

A gym or a fitness, yoga or pilates studio can hand AI agents the front desk and membership admin: lead replies, trial class bookings, schedule questions, and payment, renewal and approved win-back messages. AIGROW builds each system at a published starting price and can run it as an AI Operations function. Cancellations and health questions stay with staff.

4 systems, each with its own scope

The prices below come from the current offer pages. They are starting prices for individual systems, not a quote for the complete workflow.

Compare every ready solution
AI SDRReply to website, ad and social leads within your rules, ask the questions your team set, such as goals and preferred times, and book a trial class or a tour from the schedule. Offers outside your published prices, contracts and every health question go to staff. to build, then $190 a month to run, including enrichment and model usage.From $490Live in 7 to 10 days
AI ReceptionistAnswer calls about the class schedule, membership options and published prices, book classes and trials and take messages for staff with a written summary. Cancellations, freezes, refunds, injuries and training advice go to a person. to build, then $149 a month to run. No per-minute surprises.From $390Live in 5 to 7 days
Onboarding AutomationSend the trial class reminder and follow-up, first-month check-ins, payment-failure and renewal reminders with a link to the member's own payment page and the win-back messages the studio approved. Messages go only to people who agreed to receive them. Payment plans, fees, cancellations and refunds stay with staff. One-time deployment with delivered source and 30 days of production support.From $190Live in 5 to 7 days
Reporting PipelinePrepare the weekly view of new leads, trials booked and attended, failed payments, renewals due and lapsed members from the systems in scope. The owner decides what to change. One-time deployment with delivered source and 30 days of production support.From $190Live in 5 to 7 days

One lead, from the trial class enquiry to the first renewal

Hypothetical workflow. It shows how the four published systems could support an independent studio. It is not a member story or a claim about results.

A Sunday evening enquiryThe AI SDR replies, asks the questions your team set and books a trial class on Tuesday from the schedule.Staff own offers and contractshuman owner
A question about a knee injuryThe lead asks whether the class suits a knee injury. The SDR does not answer it: it passes the question to a coach with the details written down.A qualified coach answershuman owner
The trial classThe sequence sends the reminder before the class and the follow-up after it, with the membership options you published.Staff handle the sign-uphuman owner
A failed paymentMonths later a payment fails. The sequence sends the reminder you approved with a link to the member's own payment page.Staff handle payment plans and feeshuman owner
The weekly reportThe reporting pipeline lists new leads, trials booked and attended, failed payments and renewals due.The owner decides what changeshuman owner

Match the bottleneck to the smallest useful system

A workflow belongs in scope only when its inputs, rules, owner and acceptance check can be written down.

Current bottleneckPublished systemWhat stays human
Website leads wait until morning for a replyAI SDROffers, contracts and health questions
The phone rings during classesAI ReceptionistCancellations, freezes and refunds
Failed payments are chased by handOnboarding AutomationPayment plans and fees
No weekly view of trials and renewalsReporting PipelineWhat to change

AI Search Visibility remains a separate service

These industry workflows cover operations. The visibility audit measures how configured assistants describe the business and is scoped and priced separately.

Review the related visibility audit

Before automating Fitness studios work

Scope boundaries, current tools, human approval and how to start with one system.

No. It can repeat the class descriptions and levels you wrote. Injuries, medical conditions, pregnancy, nutrition and any question about whether a class is right for someone go to a qualified member of your team. It never tells anyone an exercise is safe for them.

No. It takes the request with the member's details and passes it to staff. Your contract terms and the law where you operate decide how a cancellation is handled, and your staff handle it.

The sequence sends the reminder you approved with a link to the member's own payment page in your membership software. It never takes card numbers in a message or on a call. Payment plans, late fees and every exception stay with your staff.

Membership and booking software such as Mindbody, Glofox, Zen Planner or Wodify differs in the access it allows. AIGROW checks each connector before the scope is approved. Where a booking cannot be written directly, the request goes to staff to confirm. A missing connector can change the price or timeline.

Yes. The same work can run as an AI Operations function on a monthly plan. AIGROW hosts the agents, keeps the review queue and the action logs and sends a weekly report, while your staff handle every exception. The AI Audit is the first paid step: it maps which front desk and membership tasks agents can take and what that work costs today.

Start with the leads that arrive after hours.

Book the AI Audit to see which front desk and membership work agents can take at your studio, or describe the workflow now. AI Operations can then run what is built, with your staff handling every exception.

Start with the $49 auditSee AI Operations

Starting prices shown · written scope · human controls named