Receptionist cost calculator
Use this receptionist cost calculator for any role. Add your salary, benefits and overhead, then account for leave and the share of hours spent on productive work.
Free, no sign-up. Runs in your browser, with no AI calls.
Add yearly gross salary, your benefits share and the equipment, software and office costs allocated to the role. Divide that annual cost by worked hours after leave and holidays, multiplied by your productive share. The calculator shows annual and monthly cost and how productive time changes the cost per hour.
Your figures
Enter your own amounts and shares. Results update as you type. No income, salary or call assumptions are prefilled.
Currency changes the units shown. No exchange-rate conversion is applied.
Leave and holiday days are separate scheduled workdays. Do not count the same day twice. Their total cannot exceed your scheduled days.
Your calculation
Enter the required figures and check the marked inputs to see a result.
All figures are gross. Taxes and contributions vary by country.
How to use this tool
- Allocate annual costs to one role
- Benefits cost = gross salary times your benefits percentage. Add salary, benefits, equipment, software and office costs for one role and one year. Use your own amounts. This model includes only entered costs and supplies no salary average.
- Count productive time
- Subtract paid leave and holidays from the scheduled workdays, then convert to worked hours. Multiply by the productive share you enter. Productive hours measure time spent on the work you want to cost; the definition belongs to your business.
- Compare the cost per hour
- Yearly cost / productive hours gives cost per productive hour. Yearly cost / twelve gives monthly cost. Compare productive shares in the sensitivity table and copy the costs, schedule and calculation. The model does not compare a person with an automated replacement.
Questions before you start
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Check how AI assistants describe your business and which sources they use. The free scan gives you a starting point for improving your visibility.