Replace the reconciliation

The month-end that eats a week

Bookkeeping is not one job, it is data entry with an accountant attached. The entry, the matching, the chasing and the reconciliation are all rules; the judgement at the end is not. This automates the first four and leaves the fifth exactly where it is.

Scope the automationSee the arithmetic

From $1,490 to build, then $290 a month to run. Your accountant keeps the sign-off. Live in 10 to 14 days.

Replace the reconciliation
5 daysa typical month-end close by hand, against hours once matching runs continuously
Invoices captured
from the inbox
Transactions matched
daily, not monthly
Exceptions surfaced
the day they happen
Every action
in an audit trail
Signs off the accounts
your accountant

From $1,490 to build, then $290 a month. Outsourced bookkeeping at this size typically runs around $2,000 a month.

AI bookkeeping automation runs the parts of the job that are rules: data entry, transaction matching, chasing missing receipts and reconciliation. The judgement at the end stays with your accountant. A month-end close that takes five days by hand finishes in hours once the matching runs continuously instead of monthly.

The numbers

Why this one is worth automating

Four figures with their sources attached. The salary line is a typical loaded cost for a US small business, which makes it an anchor rather than a measurement of yours.

Pay by state and task
Measuredmanual hours, handoffs, and exception volume before the scope is approvedyour workflow baseline
$2,000typical monthly cost of outsourced bookkeeping for a small businessanchor, not your number
5 daysa typical month-end close by hand, against hours once matching is continuousclose benchmarks
100%of actions written to an audit trail, which is what makes any of this reviewableby construction
Side by side

A person against the system

The last row is the one that decides it. Everything above it is arithmetic; that one is judgement, and it is the reason this is a replacement of a task rather than of a person.

Work it out with your own cost
DimensionA person doing itThe system
Invoice captureTyped in from the inboxRead on arrival
Transaction matchingAt month endContinuously
Month-end closeThree to five daysHours
Exceptions foundWhen someone looksWhen they happen
Monthly cost$2,000 outsourced, typical$290 plus setup
Signs off the accountsYour accountantStill your accountant
The line

What it handles, and what it does not

Read the right column first. A page that claims the whole job is telling you it has never run one of these in production.

What it handles
  • Reads invoices and receipts out of the inbox and files them against the right supplier
  • Matches transactions to invoices continuously rather than once a month
  • Chases missing receipts and unapproved invoices without anyone remembering to
  • Surfaces exceptions the day they appear: duplicates, mismatches, unusual amounts
  • Prepares the reconciliation so month-end is a review rather than an excavation
  • Writes every action to an audit trail your accountant can follow
What stays with a person
  • Signing off your accounts: your accountant does, with better inputs
  • Making a judgement call on a categorisation it is unsure about: it asks
  • Filing tax returns or anything with a statutory signature on it
  • Approving payments, unless you explicitly hand it a bounded authority
  • Replacing the person who understands your business: it removes their data entry
Four steps

How it goes live without a bad week

Every rollout here starts on the work nobody is doing today, and widens only against evidence. Nothing that currently works changes on day one.

We map the monthEvery step of your current close, timed. Where the invoices come from, who touches them, what waits on what, and which reconciliation always takes the longest.3 to 5 daysour side
Capture goes firstInvoice and receipt capture, filed and matched, before anything else changes. It is the lowest-risk half of the job and it is usually where most of the hours are.Week onelowest risk
Matching runs in parallelFor one full cycle the system reconciles alongside your current process and the two are compared. Discrepancies are found before anyone relies on it, not after.One cycleshadow mode
The close becomes a reviewOnce the parallel run agrees, month-end is a review of exceptions rather than a rebuild of the ledger. Your accountant gets better inputs and the same authority.Month tworeviewed, not rebuilt
The money

What it costs to build and to run

Two numbers, both fixed before anything starts. There is no per-seat fee, no per-resolution fee and no minimum term.

Syncing systems only? The integration hub does that
To buildFrom $1,490

to build, then $290 a month to run. Your accountant keeps the sign-off.

To run$290/mo

Hosting, model usage and monitoring. Cancel any month, and the system stays yours.

Live in10 to 14 days

From the first conversation to something running, with the rollout above between them.

Before you commit

The questions that actually decide this, including the ones with an uncomfortable answer.

The other fourReplace the receptionistReplace tier-one supportReplace the SDRReplace the content freelancer

No, and it is not trying to. It removes the data entry, the matching and the chasing, which is the part your accountant is most expensive at and least interested in. The judgement, the categorisation calls and the sign-off stay exactly where they are.

It asks rather than guesses. Anything ambiguous is flagged with the two or three options and the evidence for each, and nothing ambiguous is ever silently categorised. That is the behaviour that makes the audit trail worth having.

Xero, QuickBooks, Sage and anything with an API, plus the spreadsheets that are still doing real work in most finance functions. It reads and writes where your ledger already is.

Every action is logged and reversible, the first full cycle runs in parallel with your existing process so discrepancies surface before anyone depends on it, and payment approval is not granted by default. If you never grant it, it never has it.

From $1,490 to build and $290 a month to run. Outsourced bookkeeping for a business of this size typically runs around $2,000 a month, and this does not replace the accountant, it replaces what the accountant is charging you to type.

Count it before you replace it.

The audit prices what this task currently costs you, in your own numbers rather than in a typical loaded figure, and says whether it is the one worth removing first. It is $290 and it comes off the build.

Scope the automationPrice it first

From $1,490 · live in 10 to 14 days · no per-seat fees