Email signature generator

1. Copy the formatted signature here. In Gmail, open the settings gear, then See all settings.
2. In General, find Signature, choose Create new and give it a name. Paste into the large editor box.
3. Choose this signature under Signature defaults for new messages and replies. Scroll down and save changes.
4. Compose a message and send it to another address. Check the links and images on a phone too.

Screen reference: the General settings page has a Signature row, a named signature list beside a large editor, and the Signature defaults menus below it.

Gmail allows up to 10,000 signature characters, including image markup. If it reports a size error, shorten your legal text or remove social links.

1. Copy the formatted signature. Open a new email in classic Outlook.
2. In the Message ribbon, open Signature, then Signatures. Choose New and enter a name.
3. Paste into Edit signature using Keep Source Formatting. Select the email account and defaults for new messages and replies.
4. Save with OK. Insert the signature in a new HTML message and send a test email.

Screen reference: the Signatures and Stationery dialog has a signature list at the top left, default account menus at the top right, and the Edit signature box underneath.

Classic Outlook uses the Word rendering engine. This export uses tables, image dimensions and inline styles. Use HTML messages; plain text messages remove formatting.

1. Copy the formatted signature, open Outlook settings and choose Accounts, then Signatures.
2. Select your account, add a signature and name it. Paste into the signature editor.
3. Choose when to include it in new messages and replies, then save. Older web layouts may show Mail, Compose and reply instead.
4. Open a new message and check the signature before sending a test to another address.

Screen reference: the Signatures settings panel shows an account selector, Add signature, a name field, a formatted editor and default signature controls.

Your organisation may manage signatures centrally. If these settings are unavailable, ask your administrator.

1. Copy the formatted signature. In Mail, open Mail, Settings, then Signatures.
2. Choose the account in the left column. Use the plus button to create and name a signature.
3. Clear Always match my default message font before pasting into the preview on the right.
4. Choose the signature for that account, then compose an email. Send a test and check that the image loads.

Screen reference: the Signatures pane has accounts on the left, signature names in the middle, a preview on the right and the default font checkbox below the preview.

If pasting changes the layout, try copying with Chrome or Firefox. Paste the formatted signature, rather than its HTML source.

1. Install the signature in your desktop or web client first. Phone preview here checks how a recipient sees the HTML.
2. In the mobile app, find the account signature setting and check whether it accepts formatted content.
3. If the app accepts text only, use Copy plain text here. A desktop HTML signature may not sync to the mobile app.
4. Send a message from the phone itself. Check the received signature, rather than relying on the settings preview.

Screen reference: mobile signature settings usually show an account selector and a text box. A plain text box cannot preserve logo images or table layouts.

Gmail Android uses a separate mobile signature setting. Mobile app support varies, so images and formatting are not guaranteed when composing on a phone.